Health IT and HIPAA Compliance
Smooth Healthcare Operations Need a Secure, Reliable Network
We keep your office running smoothly with a secure, reliable network plus computer support and training. Our experience with HIPAA and cybersecurity are the foundation of our healthcare IT services.
Tampa Bay Area HIPAA Compliance, Interoperability, Security
If your practice is in the Tampa Bay area, we can help guide you and provide you with everything you need to reach the highest levels of HIPAA Compliance while working within your budget.
Keep your computers and network secure, find the information you need, and stay in compliance.
HIPAA Compliance Checklist
HIPAA Compliance can feel overwhelming. If you are looking to bring compliance to your practice, here is a good checklist to start with:
- Annual HIPAA Risk Assessment: A minimum requirement of the Federal Law. Larger practices have to have risk assessments more often than annually.
- 24/7 Remote Computer Monitoring and Maintenance: Highly recommended to protect and respond quickly when a threat is identified.
- Security Operations Center (SOC) Antivirus: An SOC combines AI with real people to identify, protect and defend your network from hackers. Antivirus alone is no longer enough to protect you from today’s evolving threats.
- Secure Cloud Backup: Secure Cloud Backup insures you can get to your data even after a disaster. HIPAA’s Right of Access doesn’t allow for server failures or Acts of God, so back ups are crucial.
- Annual HIPAA and Cybersecurity Training: Annual training keeps employees up to speed on the latest in HIPAA and data security. Regular training addresses the ever changing cyber threat.
- Weekly Quick Micro Trainings: Weekly Micro-Trainings help to fill in the gaps and serves as an ongoing reminder about HIPAA practices and cybersecurity.
- HIPAA Compliant Policies and Procedures: Policies and Procedures protect your practice from rogue employees. It is critical to have them, know what is in them, and enforce them fairly with documentation and progressive discipline.
- Business Associate Agreement Templates: Business Associate Agreements protect your practice in the case of a breach caused by a Business Associate. Without a BAA in place, your practice can be held responsible for a breach caused by your Business Associate.
- HIPAA Consulting: We are experts at best practices for HIPAA. We’ve worked with medical offices since we founded in 2015. Our passion is helping you protect your practice, your patient data (PHI) and your P&L from hackers.
- Notices of Privacy Practices: Your practice has to post their Notice of Privacy Practices. We can provide you with one that meets the standards required by HIPAA.
Computer and Network HIPAA Compliance for Healthcare Practices
Compliance doesn’t have to be difficult or expensive, but the cost of a breach can mean huge fees, bad publicity, and fines.
We help you identify areas that are out of compliance and address them before they become a major problem.
Do I need to sign a contract?
For network security assessments, no contract is needed. For HIPAA- and PCI- assessments, a contract is necessary. The reason for the contract is to protect your practice and mine, to outline the expectations and limitations of the assessment, and to provide access of our staff to your business. For HIPAA, we’ll also need to sign a business associate agreement for us to assess the security of your PHI.
Does your remote support include regular HIPAA- and PCI- assessments?
If your business needs these assessments, we can certainly provide them as a part of your service level agreement (SLA).
Recently, IT companies that are business associates to medical offices have been found to be negligent in HIPAA breaches when their client was found to be non-compliant. For that reason, we highly recommend that you follow the HIPAA law. You also need to have the prescribed number of HIPAA assessments (based upon the number of staff members you employ).
Can we get a certificate showing that we are compliant?
We are happy to provide a certificate showing that a compliance assessment was completed on a certain date. Results will be provided to you showing any vulnerabilities that are found as well as any recommendations that are made. A compliance assessment cannot predict the future, however. Rather, it only provides you a snapshot of how you are performing at a certain time. Any subsequent assessments can demonstrate improvements in your ability to secure your protected data.
How much does a compliance assessment cost?
The cost of compliance assessments varies depending on the size of your business, and how many computers you have. Additionally, it is dependent on the amount of time it will take to fully assess all aspects of your practice. A HIPAA- and PCI- assessment entails more than just cyber-security. It also reviews physical security, business practices, and policies and procedures. We offer a free consultation to demonstrate why we are A Better Choice!
Health IT Support in The Tampa Bay Area
We cover healthcare practices throughout Central Florida and the Tampa Bay Area.
- Tampa
- Brandon
- Lakeland
- Plant City
- Riverview
- Winter Haven
- Fishhawk
- Valrico